Join Group Win Free Everest Base Camp Trek
Win a Free Everest Base Camp Trek – Join Our Group & Get Your Chance!
Dreaming of being at the foot of the world’s highest mountain? Well, here’s your chance to achieve your dream for FREE! At Himalayan Smile Treks, we are thrilled to announce an unparalleled opportunity for adventure lovers like you. One lucky trekker wins a FREE Everest Base Camp Trek worth Rs 67,000 i.e., approximately USD $1,200-$1,500 for every 10 confirmed bookings.
This competition requires no complicated procedure to participate. First, follow us on Instagram and YouTube to stay updated with our trekking community. Then, choose your Everest Base Camp trek with Trek Nepal Adventures, and you will automatically be entered into our lucky draw. And for every booking that gets confirmed, it means one entry. This means that the more our community grows with active participants, the more chances there are to win your dream trip to the foothills of Mt. Everest.
This award-winning package encompasses everything you would ever need to make your trekking experience one to remember. You get all trekking permits with Sagarmatha National Park and TIMS Card; three nutritious meals a day while trekking; a certified English-speaking guide; a porter to share with another trekker; teahouse accommodation for your entire trek; and transportation services in Kathmandu. This package costs a staggering Rs 67,000.
Mark your calendars for these important dates. The contest deadline is January 25, 2025, with the winner announcement happening the very next day on January 26, 2025. Winners will be announced on our YouTube channel and Instagram page three months before the trek departure. The trek itself starts on October 25, 2026. Remember, you must respond within 48 hours to claim your prize!
This is a trek unlike any other; it’s a life-transforming adventure to the top of the world. With or without winning, you’ll get to enjoy the wonder of the Himalayas with expert trek leaders, a company of supportive trekkers, and memories that last a lifetime. So go for it – book your Everest Base Camp trek today and participate for your chance to win. The adventure of a lifetime starts here.
Terms & Conditions: Win a Free Everest Base Camp Trek
1. Contest Overview
This promotion offers participants the chance to win a complimentary Everest Base Camp (EBC) trek by joining our group booking program. For every 10 confirmed bookings, 1 lucky winner will be selected to receive a free trek worth approximately Rs 67,000 (USD $1,200-$1,500).
By entering and participating in this giveaway, you agree to comply with all terms and conditions outlined below.
2. Eligibility
To participate in this contest, you must:
- Be 18 years of age or older
- Follow Himalayan Smile Treks on both Instagram and YouTube
- Book and confirm your Everest Base Camp trek with full payment (each confirmed booking = one entry)
- Be physically fit and capable of completing the Everest Base Camp trek
- Have a valid passport and necessary travel documents
- Meet all health and fitness requirements for high-altitude trekking
Not Eligible:
- Employees and immediate family members of Himalayan Smile Treks
- Individuals who do not meet health and fitness standards
3. How to Enter
- Follow Himalayan Smile Treks on Instagram and YouTube
- Book your Everest Base Camp trek with full payment or a deposit
- Each confirmed and paid booking counts as one entry into the contest
- Only confirmed bookings count toward the draw; canceled bookings are not eligible
4. Winner Selection & Announcement
Selection Process:
- For every 10 confirmed bookings, one (1) winner will be selected through a random draw/lottery
- The draw will be conducted fairly and transparently
- Winners will be announced 1 months before trek departure (approximately September 25, 2026)
Winner Announcement:
- Date: September 26, 2026 (for first draw) and subsequently 1 months before each trek departure
- Platform: Both YouTube channel and Instagram page
- Winner will also be notified via email and phone
Response Requirement:
- Winner must respond within 48 hours of the announcement to claim the prize
- Failure to respond within 48 hours may result in disqualification and selection of an alternate winner
- Winner must confirm acceptance and provide all required documentation
5. Prize Details
What's INCLUDED in the Free Prize (Worth Rs 67,000 / USD $1,200-$1,500):
✅ Trekking Permits:
- Sagarmatha National Park Entry Permit
- TIMS Card (Trekkers' Information Management System)
✅ Accommodation:
- Teahouse lodging during the trek
✅ Meals During Trek:
- Three meals per day (breakfast, lunch, and dinner)
- Tea/coffee with meals
✅ Experienced Trekking Guide:
- English-speaking professional trekking guide
- Licensed and government-certified
- First aid trained
✅ Porter Service:
- One porter shared between two trekkers
- Porter carries up to 20kg (10kg per trekker)
✅ Additional Inclusions:
- Ground transportation in Kathmandu (as per itinerary)
- Guide and porter salaries, insurance, and meals
- Government taxes and official expenses
- Trekking map and first aid kit
Note: The trek will start and end in Kathmandu.
6. What the Winner MUST Pay (NOT Included in Prize)
The winner is responsible for the following costs:
Mandatory Expenses:
❌ International Flights: Round-trip airfare to/from Kathmandu, Nepal
❌ Domestic Flights: Kathmandu to Lukla to Kathmandu - approximately USD $450 (subject to airline pricing and availability)
❌ Kathmandu Hotel Accommodation:
- Hotel stays in Kathmandu before and after the trek
- Winner arranges and pays independently
- Recommended: 1 nights before + 1 nights after trek
- Estimated cost: USD $20-100 per night
❌ Travel Insurance (MANDATORY):
- Comprehensive coverage required
- Must cover trekking up to 5,500+ meters
- Must include emergency helicopter evacuation
- Medical expenses and repatriation coverage
- Estimated cost: USD $100-200
Additional Expenses:
❌ Nepal visa fee (approximately USD $50)
❌ Meals in Kathmandu (before/after trek)
❌ Personal trekking gear and equipment (boots, sleeping bag, jacket, poles, etc.)
❌ Personal gear insurance
❌ Offload services (if needed for additional baggage)
❌ Tips for guide and porter (customary: USD $100-150 total)
❌ Personal expenses during trek:
- Extra snacks and beverages
- Bottled water, soft drinks, alcohol
- WiFi charges at teahouses
- Hot showers (USD $3-5 each)
- Battery charging (USD $2-5)
- Laundry services
Estimated Total Winner's Cost: USD $900-$1,500 (excluding international flights)
7. Content Requirements & Social Media Obligations
By accepting the prize, the winner agrees to:
During the Trek:
- Document the trek experience by sharing content on personal social media accounts (Instagram, YouTube, or other platforms)
- Post at least 3 stories and 1 post per day during the trek
- Tag Himalayan Smile Treks and use the hashtag #EBCwithHimalayanSmileTreks in all posts
After the Trek:
- Upload a reel/video on Instagram and/or a YouTube video highlighting the EBC trek experience
- Tag Himalayan Smile Treks' official account and use #EBCwithHimalayanSmileTreks
- Content must include Himalayan Smile Treks' logo and branding
Content Usage Rights:
- Winner agrees to allow Himalayan Smile Treks to repost and use their content (photos, videos, stories) for:
- Marketing purposes
- Social media channels
- Website and promotional materials
- Advertising campaigns
- By entering, participants consent to the use of their name, photograph, and content for promotional purposes
8. Travel Dates & Booking
Trek Dates:
- Primary Trek Start Date: October 25, 2026
- Winner must redeem their free EBC trek between August and September 2026 (or as specified)
- Trek dates are subject to availability
Date Selection:
- Himalayan Smile Treks will offer the winner 3 batch dates to choose from
- Winner must choose based on their availability
- The winner must trek on the selected departure date
- If the winner cannot participate on the chosen date, the prize will be forfeited
Booking Timeline:
- Winner must respond within 48 hours of announcement
- Provide all required documentation within 7-14 days
- Kathmandu-Lukla flights should be booked at least 30-60 days in advance
- Kathmandu hotels should be booked at least 30 days in advance
9. Health, Fitness & Safety Requirements
Health Standards:
The winner must:
- Meet required health and fitness standards for high-altitude trekking
- Complete a medical questionnaire
- Provide medical clearance if requested by Himalayan Smile Treks
- Have valid travel insurance covering trekking up to 5,500 meters
- Be in good physical health with no serious medical conditions
Himalayan Smile Treks' Rights:
- Himalayan Smile Treks reserves the right to disqualify any participant deemed medically unfit for the trek
- A medical check-up or clearance may be required before departure
- All participants must follow the safety guidelines provided by trek leaders
Winner Responsibilities:
- Disclose any medical conditions or medications
- Maintain adequate physical fitness before the trek
- Follow all instructions from guides and trek leaders
- Respect local culture and environmental regulations
10. Prize Conditions
- The prize is non-transferable and cannot be exchanged for cash or other services
- The prize cannot be sold or given to another person
- The winner must personally participate in the trek; no substitutions allowed
- No refund will be provided for any unused portions of the prize
- The prize cannot be combined with other offers or discounts
- Prize must be redeemed within the specified timeframe or it will be forfeited
11. Disqualification
Himalayan Smile Treks reserves the right to disqualify any participant or winner if they:
- Fail to respond within 48 hours of the winner announcement
- Fail to meet participation requirements
- Violate any of the terms and conditions
- Do not meet health and fitness standards
- Fail to fulfill content/social media obligations
- Cannot arrange or pay for mandatory expenses (flights, insurance)
- Provide false information during registration
- Engage in fraudulent or inappropriate behavior
In case of disqualification, a new winner will be selected.
12. Liability & Risk
Himalayan Smile Treks is NOT Responsible For:
- Injuries, illness, or accidents during the trek
- Lost or damaged personal belongings
- Flight delays or cancellations (domestic or international)
- Altitude sickness or medical emergencies
- Changes due to weather, political situations, or force majeure
- Hotel booking issues or accommodation problems
- Costs incurred due to trip extensions from flight delays
Participant Acknowledgment:
- All participants trek at their own risk
- Winner assumes full responsibility for their safety and wellbeing
- Winner must have appropriate travel insurance covering all risks
13. Cancellation & Modifications
By Winner:
- If the winner cancels after accepting the prize, the prize will be forfeited with no refund
- No compensation will be provided for any expenses already incurred
By Himalayan Smile Treks:
- We reserve the right to cancel or reschedule the trek due to:
- Weather conditions
- Natural disasters
- Political unrest or government restrictions
- Pandemics or health emergencies
- Force majeure circumstances
- In case of company cancellation, the winner will be offered an alternative date or appropriate resolution
Contest Modifications:
- Himalayan Smile Treks reserves the right to modify, suspend, or terminate this promotion at any time without prior notice
- Contest period may be extended or shortened
- Terms and conditions may be updated; continued participation constitutes acceptance
14. Force Majeure
Himalayan Smile Treks is not liable for failure to fulfill obligations due to circumstances beyond our control, including:
- Natural disasters (earthquakes, avalanches, floods, landslides)
- Political unrest, war, or government restrictions
- Pandemics or health emergencies
- Extreme weather conditions
- Acts of terrorism
- Flight cancellations by airlines
15. Privacy & Data Protection
- Personal information collected will be used solely for contest administration and trip organization
- We comply with applicable data protection laws
- Participants' contact details will not be shared with third parties without consent
- By entering, you agree to receive promotional emails from Himalayan Smile Treks (you may unsubscribe anytime)
- Winner's name and content will be shared publicly as per social media requirements
16. Financial Responsibility Acknowledgment
By accepting the prize, the winner acknowledges and agrees that:
✓ They have read and understand all costs they must personally cover
✓ They have sufficient financial resources to pay for:
- International flights to/from Nepal
- Domestic flights (Kathmandu-Lukla-Kathmandu): ~USD $450
- Kathmandu hotel accommodation (2+ nights): USD $80-400
- Travel insurance (mandatory): USD $100-200
- Nepal visa and personal expenses: USD $200-400
✓ Failure to arrange or pay for mandatory expenses will result in forfeiture of the prize
✓ No refunds will be provided if the winner cannot complete financial obligations
17. General Conditions
- Participation in this contest constitutes acceptance of these terms and conditions
- Void where prohibited by law
- No cash alternative available
- All decisions made by Himalayan Smile Treks regarding winner selection are final and binding
- Any disputes will be governed by the laws of Nepal
- Participants must be available for the full trek duration
- Winner must arrive at the designated starting point on time
Everest Base Camp Trek - Detailed Day by Day Itinerary : Trek Start Date: October 25, 2026
Day 1: October 25, 2026 - Arrival in Kathmandu (1,400m)
Altitude: 1,400m | Distance: N/A | Walking Hours: N/A
Welcome to Nepal! After arriving at Tribhuvan International Airport, our representative will greet you and transfer you to your hotel in Thamel, where you can rest and recover from your travel. After you have freshened up, you can wander around Kathmandu's bustling streets filled with shops and restaurants. In the evening, we will meet for a pre-trek briefing, where we will talk about your trekking gear and more about what lies ahead.
Day 2: October 26, 2026 - Fly to Lukla (2,860m) – Trek to Phakding (2,610m)
Altitude: 2,860m to 2,610m | Distance: 8 km | Walking Hours: 3-4 hours
Take an early morning scenic flight to Lukla, home to one of the world's most exciting mountain airports and stunning views of the Himalayas. Meet your trekking crew and begin your trek through lovely pine forests along the Dudh Koshi River. Cross several suspension bridges and small Sherpa villages as you gently descend to Phakding for your first night in the mountains.
Day 3: October 27, 2026 - Phakding to Namche Bazaar (3,440m)
Altitude: 2,610m to 3,440m | Distance: 11 km | Walking Hours: 6-7 hours
Hike beside the glacial river while crossing various suspension bridges decorated with colorful prayer flags. Pass through the checkpoint of Sagarmatha National Park and continue through the pine forests. After crossing over the Hillary Bridge the trail goes steeply uphill for your first view of Mount Everest. Reach Namche Bazaar, the busy capital of the Sherpa, with great mountain peaks and colorful traditional houses.
Day 4: October 28, 2026 - Acclimatization Day in Namche Bazaar (3,440m)
Altitude: 3,440m (hike to 3,880m) | Distance: 4 km | Walking Hours: 3-4 hours
Crucial rest day for proper altitude acclimatization to reduce the risk of altitude sickness. The acclimatization hike is to Everest View Hotel for fantastic, panoramic views of Everest, Lhotse, and Ama Dablam, along with the surrounding peaks. You may also explore the colorful Saturday market if it is happening today, check out the Sherpa Culture Museum, browse the local shops, and even just wander and soak in the real-life mountain town experience as you prepare to move higher tomorrow.
Day 5: October 29, 2026 - Namche Bazaar to Tengboche (3,860m)
Altitude: 3,440m to 3,860m | Distance: 10 km | Walking Hours: 5-6 hours
Hike through lovely forests of rhododendron and magnolia, while taking in stunning views of the mountains all day long. Bench to Phunki Tenga, cross the river, and ascend steeply uphill via forest trails. Arrive at the world's famous Tengboche Monastery, the biggest Buddhist monastery in the Khumbu region. Attend evening prayer ceremonies, monks chanting, and world-class sunset views of Everest, Nuptse, and Ama Dablam!
Day 6: October 30, 2026 - Tengboche to Dingboche (4,410m)
Altitude: 3,860m to 4,410m | Distance: 12 km | Walking Hours: 5-6 hours
Walk downhill through beautiful forests to Debuche village, cross the Imja Khola River on a suspension bridge, and slowly ascend uphill. Go through Pangboche, the highest permanent Sherpa village with a historic monastery. Walk through alpine meadows—now open grasslands on either side—with superb views of Island Peak and the south face of Lhotse. You reach Dingboche village, which is anchored by stone-walled fields with unbelievable mountain views surrounding everywhere you look.
Day 7: October 31, 2026 - Acclimatization Day in Dingboche (4,410m)
Altitude: 4,410m (hike to 5,100m) | Distance: 4 km | Walking Hours: 3-4 hours
A crucial acclimatization day where you can optimally adapt your body to the lower air pressure due to the elevation. Optionally hike to Nagarjun Hill or Chhukung village for stunning 360-degree views of Makalu, Lhotse, Island Peak, and Ama Dablam. Allow your body to rest, hydrate well, pay attention to altitude sickness symptoms, and prepare mentally and physically for the tough higher altitude trekking days ahead.
Day 8: November 1, 2026 - Dingboche to Lobuche (4,940m)
Altitude: 4,410m to 4,940m | Distance: 8 km | Walking Hours: 5-6 hours
Trek alongside the enormous Khumbu Glacier's lateral moraine and bask in magnificent mountain views for the entire day. Walk through Dughla and climb a steep memorial hill, where stone cairns recall the brave climbers who died on expeditions to Everest. Continue the trek over rocky ground, where the scenery becomes even more striking. Arrive at Lobuche, which will be your final overnight stop before reaching Everest Base Camp tomorrow.
Day 9: November 2, 2026 - Lobuche to Gorak Shep (5,164m) – Everest Base Camp (5,364m) – Back to Gorak Shep
Altitude: 4,940m to 5,364m to 5,164m | Distance: 15 km | Walking Hours: 7-8 hours
The most significant and contentious day of your whole journey starts off with an early morning departure to Gorak Shep. After leaving your bags at the lodge, you'll trek to Everest Base Camp across the Khumbu Glacier. Once at the base camp of the tallest mountain, you'll be able to take pictures to remember this moment, celebrate your accomplishment, and immerse yourself in the history of this famous site. After you've had your time at base camp you'll trek back to Gorak Shep for a rest.
Day 10: November 3, 2026 - Gorak Shep to Kala Patthar (5,545m) – Descend to Pheriche (4,371m)
Altitude: 5,164m to 5,545m to 4,371m | Distance: 16 km | Walking Hours: 8-9 hours
Awaken before dawn for the demanding pre-sunrise hike toward Kala Patthar, the highest point on your treks at 5,545 meters. Watch as magical golden sunrise light reveals Mount Everest, Nuptse, Pumori, and giant Himalayan mountains in stunning glory. Experience the most stunning mountain vista of the whole journey. Descend back through Lobuche, continuing lower to Pheriche for a more comfortable overnight stay at oxygen-rich lower altitude.
Day 11: November 4, 2026 - Pheriche to Namche Bazaar (3,440m)
Altitude: 4,371m to 3,440m | Distance: 15 km | Walking Hours: 6-7 hours
A long day of descending retracing your steps passing the villages of Pangboche and Tengboche monastery. Cross a number of suspension bridges over rushing glacial rivers below. With the air thicker you will find breathing much easier and feel your energy returning at a lower elevation. You will realize just how rapidly your body recovers after descending back to oxygen-rich altitude. Have fun with your team this evening celebrating your successful trek to Everest Base Camp in the bustling neighborhood of Namche Bazaar.
Day 12: November 5, 2026 - Namche Bazaar to Lukla (2,860m)
Altitude: 3,440m to 2,860m | Distance: 18 km | Walking Hours: 6-7 hours
Your day of trekking wraps up with a walk steadily downwards through lovely pine and rhododendron forests in route to the Lukla airstrip. You will travel through or past villages that you passed through on your way in including Phakding, Benkar, Chheplung, all three of which have a suspension bridge you crossed on your way in. There will be a moment to reflect on what has truly been a great journey and your own personal achievement in the Himalayas. That evening you will celebrate with your guide and porter, and trekking team. Share a traditional dinner and cultural elements of reflection on the trek.
Day 13: November 6, 2026 - Fly from Lukla to Kathmandu (1,400m)
Altitude: 2,860m to 1,400m | Distance: Flight | Flight Duration: 35-40 minutes
Awake early for your return flight to Kathmandu, and enjoy one last stunning view of the magnificent Himalayan mountain range below! You will transfer to your hotel in Thamel for two nights, where you will enjoy a wonderful hot shower, rest your tired muscles, and shop for souvenirs in the markets. This evening, you will conclude the journey of your successful trek with a special farewell dinner while enjoying a delicious Nepali meal and watching a cultural performance.
Day 14: November 7, 2026 - Final Departure from Kathmandu
Altitude: 1,400m | Distance: N/A | Walking Hours: N/A
Your last day in gorgeous Nepal includes free time for final souvenir shopping in the busy Thamel markets, visiting ancient temples and stupas, relaxing your hotel or enjoying authentic Nepali food one last time. Our company representative will drive you to Tribhuvan International Airport about three hours before you flight for your international departure. Enjoy your trip back home with memories that will last a lifetime!
Everest Base Camp Trek - Pricing & Package Details
Total Package Cost: USD $1,290.00 per person
✅ Package Cost INCLUDES:
Accommodation & Meals:
- Airport to hotel pick-up and drop-off by private vehicle in Kathmandu
- Two nights' hotel accommodation in Kathmandu at a three-star category (Bed & Breakfast plan)
- Accommodation in mountain lodges run by local people during the entire trek
- Full board meals during trek (breakfast, lunch, and dinner with a cup of tea/coffee in each meal)
- One special dinner with a typical Nepali cultural show in Kathmandu
Trekking Support:
- One highly experienced, English-speaking mountain guide
- One porter (one porter for two trekkers)
- Down jacket, four-season sleeping bag, duffel bag, and trekking map provided (down jacket and sleeping bag must be returned after trek completion)
- Accommodation, food, drinks, salary, insurance, and transportation for both guide and porter
Permits & Documentation:
- All necessary paperwork and trekking permits
- Sagarmatha National Park entry permit
- TIMS Card (Trekker's Information Management System card)
- All government taxes and official expenses
Transportation:
- All grouna d transportation by private vehicle as per itinerary
- Kathmandu to Lukla to Kathmandu domestic airfare (for trekker)
- Kathmandu to Lukla to Kathmandu domestic airfare (for guide)
Safety & Medical:
- Group medical supplies and comprehensive first aid kit
❌ Package Cost EXCLUDES:
Visa & International Travel:
- Nepal entry visa fee: USD $25 for 15 days / USD $40 for 30 days (available on arrival at Tribhuvan International Airport, Kathmandu)
- International airfare to/from Nepal
Personal Expenses:
- Personal trekking gear and equipment
- Personal medical kit and medications
- Travel and medical insurance (mandatory - must cover helicopter evacuation up to 5,500m)
- Tips for guide and porter (customary: USD $100-150 total)
- Laundry, shopping, telephone bills, and other personal expenses
Food & Drinks in Kathmandu:
- Lunch and dinner in Kathmandu (approximately USD $10-12 per meal)
- Cold drinks and alcoholic beverages anywhere
- Hot drinks in pot (hot chocolate, cocoa, coffee - available for purchase)
- Desserts and soups (available for purchase during trek)
Additional Trek Expenses:
- Drinking water on trek: USD $1-3 per bottle (increases closer to base camp). Tip: Buy water purification tablets in Kathmandu for ~USD $2 and treat water along the route
- Hot showers at teahouses: approximately USD $3-5 per shower
- WiFi access at teahouses: USD $3-5 per hour
- Battery charging: approximately USD $1.50-2 per hour
- Boiled water and mineral water during trek
Emergency & Unforeseen Costs:
- Extra night accommodation in Kathmandu due to early arrival, late departure, or early return from the mountains (approximately USD $30 per night)
- Helicopter evacuation charges in case of medical emergency
- Flight cancellation or delay expenses (hotel, meals, rebooking fees)
- Unforeseen costs due to weather conditions, natural disasters, political strikes, or force majeure
- All expenses due to unavoidable events such as personal illness, accidents, or flight cancellations
- Any services not specifically mentioned in the "Package Includes" section
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